Monday 9 October 2023 at 7.30pm
The Annual General Meeting of Portobello Central SCIO will be held at 7.30pm on Monday 9 October in Portobello Town Hall (doors open from 7pm).
Members of Portobello Central SCIO are invited to join the Board of Trustees at the AGM. It will be an opportunity to reflect on the work undertaken in 2022/2023 leading to the reopening of Portobello Town Hall on 1 June 2023 under community management and to look to the future.
The meeting is open to all, including non-Members, but only Members may vote.
Report and Financial Statements
Proposed Alterations to the Constitution
This year we have some proposed changes to the Constitution, so we will be seeking a Members’ vote passed by two-thirds of the those attending the meeting. If you wish to vote and cannot attend the AGM, please send your proxy vote to any of the Trustees or specifically to the chair of Portobello Central ( jennifer@portobellocentral.org). Please note the Constitution limits proxy voters to five proxy votes except for the chair who may use unlimited proxy votes.
The proposed new wording is to fill process gaps in the Constitution of which the Trustees have become aware, such as outlining in more useful detail how the election and re-election of Trustees works and proposing changes to ensure that members get more meaningful information on Trustee candidates prior to the AGM.
The proposed changes are detailed here. The changes proposed if approved by two-thirds of the members present at this AGM will take effect only from the next AGM. Meanwhile we will be guided by the current Constitution and can take nominations of Trustees up to and during the AGM.
Be A Trustee
All the current Trustees wish to carry on but also are keen to have new colleagues and, inevitably, new ideas for the board. The Constitution provides for up to 15 Trustees to be elected. At their first meeting the Trustees elect, from their number, a Chair, Treasurer and Secretary.
If you would like to offer yourself as a potential Trustee, please contact any Trustee or use hello@portobellocentral.org to discuss what is involved. Being a Trustee is a rewarding voluntary role and is a great way to be part of something important and valuable in your community and to gain new skills and friendships.
Under the current Constitution all current Trustees will retire at the AGM and they and any new candidates will stand for election to be Trustees for the coming year.
We look forward to sharing information with you, the Members of Portobello Central SCIO at this, our 2nd AGM and also to hearing your thoughts and ideas.